General Terms & Conditions
X-Con Germany
Postfach 33 01 42
80061 Munich
Germany
Email director@xfiles-con.com
www.xfiles-con.com
Chief Executive: Monika Kirchberger, director@xfiles-con.com
Board Member: Katja Ribold, Stephanstraße 3, 26725 Emden, Germany, trade@xfiles-con.com
Phone no. of PR Department: +49 (0)178 166 9266
X-Con Germany
Account No..: 148 970 510
Bank Code Number: 217 500 00
Bank Name: Nord-Ostsee Sparkasse
IBAN: DE26 2175 0000 0148 9705 10
BIC-/SWIFT-Code: NOLADE21NOS
Tax no.: 1734005397
This is a non-profit organisation and convention. All monies, after coverage of convention costs, will be donated to non-profit organisations. Our accounting is solid and checked by two teams to ensure transparency and that all money is applied directly to the event and any overage, to non-profit organisations. The X-Con Germany is an association which engages itself with “The X-Files” (TV series, movies, spin-offs) and was founded for the realization of the X-Con in Berlin. This convention is in association with “The X-Files” to promote the new Complete Box Set (German edition). The content of the website of the X-Con Germany is published and maintained by volunteers.If you would like to advertise on the main page or are interested in being a sponsor, please contact our convention director at director@xfiles-con.com
General Terms
§1 Validity
1.1 On purchase of the entrance ticket the visitor recognizes these General Terms.
1.2 These General Terms are valid on effect of 1 April 2009. There is no limitation. Possible previous General Terms lose effect with this release.
1.3 Verbal agreements which are in contrary of one or more regulations within these General Terms and have not been confirmed again in written form are not valid.
§2 Contract
2.1 By effecting payment of the entrance fee, a contract is concluded between the organizer and the visitor.
2.2 The organizer reserves amendments in kind and way of course of the planned programme.
2.3 The organizer reserves amendments in the kind of the event. Amendments will be announced in time accordingly. In case the visitor does not agree he has got the right to withdraw from the contract and demand a reimbursement of the paid entrance fee. The withdrawal must be placed in written form -either electronically or by post service- and must be effected instantly after having received according announcement.
2.4 The organizer does not guarantee the appearance of a certain guest star, however, will strive for a substitute in case one or more of the guest stars withdraw from the contract or cannot appear. The right to withdraw from the contract is not given to the visitor in case of such an event.2.5 Programme issues will be partially held in English, the organizer will not provide a translation. Foreign visitors have to assume, that the same way there are programme issues held in German where no translation service will be provided either. However, the organizer is endeavored to do so. The right to withdraw from the contract is not given to the visitor because of this.
2.6 In case of cancellation of the event the organizer reimburses the paid entrance fee within 4 weeks. The organizer does not compensate any other costs like flights or booked hotel rooms etc. This has to be done self-responsibly.
2.7 In case the visitor cannot attend the event for a reason, he can confer the ticket to someone else. Then the visitor has to submit all necessary data of the person who takes over the ticket. It is forbidden to sell the ticket for a higher amount than originally paid.
2.8 On postponing (in terms of time and/or location) of the event the same conditions as stated with 2.3 apply.
2.9 It is planned that each visitor receives at least one autograph which is included in the entrance fee.
However, this is not automatically a guarantee and can therefore not be demanded or complained about.
2.10 It is mandatory that the visitor carries his/her valid ID card (from outside the EU passport and juveniles according document) as well as the registration confirmation. If this fails to be done there cannot be granted access to the area.
§3 Liability
3.1 The visitor attends the event at own risk.
3.2 The organizer cannot be hold liable for personal injuries the loss of personal items. Every visitor has to take of him/herself and of his/her belongings. 3.3 Juveniles have got no access to accordingly marked rooms. Juvenils until the age of 14 have to be chaperoned by a legal guardian or authorized person. Juveniles aged 15 to 17 are allowed to attend unchaperoned if the legal guardian provides a written declaration of approval which also allows the juvenile visitor to be independent. Refering to this the separate registration forms have to be noted. The declaration of approval has to be enclosed with the registration confirmation and be available prior of the event taking place. On attendance of the event without a registration in advance, the according declaration have to be presented. In case that fails to happen, no access will be granted to the juvenile visitor. Juveniles aged 10 and less are free, no entrance fee has to be paid.
3.4 During the event there will be the possibility of daycare for children. It is hereby strongly drawn attention to the following:The legal guardian (or parents together) has to agree that the child/children may be supervised in the X-Con daycare. Furthermore he/she has to confirm that he/she still has to meet his/her responsibility by regularly looking after his/her child/children. With the signature he/she declares that he/she is aware of the fact that his/her child/children will be permanently supervised at the daycare room provided throughout the convention hours by voluntary personnel. However, he/she has to be permanently available.On location, there will be a system/document available which ensures that each child can only be handed over by/handed back to the person who was stated in advance. The legal guardian obliges him/herself particularly to notifies the organizer in advance about any special information needed for the care of the child/children (e.g. diabetes, illnesses, allergies).The organizer cannot be hold liable for claims for compensation which are found on the kind, planning, organisation, supervision or conduction of the event, unless the organizer commits an act of culpable negligence.
3.5 The organizer can only be hold liable for intention and gross negligence.
3.6 The visitor can be hold fully liable for damages caused by him to third parties (including the location of the event and the organizer).
3.7 The organizer cannot be hold liable for damages to visitors caused by third parties which were instructed by the organizer.
3.8 The organizer cannot be hold liable for discrepancies or such between him/her and the mediated hotel. Claims of these parties can only be asserted to those parties.
3.9 Disclaimer for the Internet Presence
3.9.1 Website Content The X-Con Germany is responsible for all website content and its authors take care to provide complete, accurate and updated information to the best of their ability. Liability claims against site authors caused by improper use of information or disinformation are rejected and any errors are unintended and are not the cause of wanton neglect. As such, no fault shall be given. All offers are non-binding and without obligation. Website authors expressly reserve the right to change in part or in whole, all site related content with or without official announcement.
3.9.2 References and LinksAll direct or indirect references and links to external websites are outside of the responsibility of the X-Con Germany authors. At the time of publication, all links were held to contain legal material and the X-Con Germany site authors maintain that reasonable care was used in allowing links to other websites and herewith maintain explicitly that to the extent practical, its authors ensured that illegal material was not present at the time of the site linking. The X-Con Germany site authors do not authorize or have influence on current or future linked content or referred sites therefore, X-Con Germany expressly dissociates itself from all content from linked and referred sites that were changed after links were published. Furthermore, the author is not liable for any postings or messages published by users of discussion boards, guest books or mailing lists provided on the site.3.9.3 CopyrightThe authors of this site intend to not use any copyrighted material for the publication or, if not possible, to indicate the copyright of the respective object. The copyright for any material created by the author is reserved. Any duplication or use of objects for electronic or printed publications is not
permitted without the author’s expressed consent. Graphics, sound documents, video sequences and text housed on this site are done so with permission from their respective authors.Trademarks are also subject to the clauses of the respectively effective trademark legislation and to the titles of their respectively registered owners.3.9.4 Privacy PolicyIf the opportunity for the input of personal or business data (email addresses, name and physical addresses) is given, the input of this data takes place voluntarily. The transmission of this data occurs without encoding. It is explicitly stated that personal data will be saved and used as far as is necessary for the business and permitted within the Federal Data Protection Act. In the case of reservation data, personal or business data will be forwarded to the respective business requiring said reservation. Except in cases of reservations, all personal and business data will not be transferred to a third party and all data is subject to the German Data Protection Act and will be deleted within one year after the event took place.The use and payment of all offered services are permitted-if and so far as to be technically possible and reasonable- without specification of any personal data or under specification of anonymous data or an alias.
3.9.5 Legal Validity of this DisclaimerThis disclaimer is to be regarded as part of the internet publication which you were referred from. If sections or individual terms of this statement are not legal or correct, the content or validity of the other parts remain uninfluenced by this fact.In case someone feels harressed by pictures on this homepage or in case we have unconsciously violated copyrights, we apologize. Please submit an email then to director@xfiles-con.com and there will be taken care of the matter.All texts, pictures, videos and any other contributions to this site are the intellectual property of their respective authors. Any unauthorized duplication of this property is in direct violation of their copyright.All pictures provided by courtesy of 20th Century Fox Germany.X-Con Germany 2009 (c)
3.10 Visitors/Staff members who provide own possession are responsible themselves for these item. The organizer cannot guarantee its integrity, however, strives for it by the instructed personnel in the best way possible. Claims of comoensation can be asserted if the organizer acts with intention or gross negligence. In other cases, the person who caused tha damage is to be held liable.
§4 Law and Order
4.1 All instructions given by Con staff members, stewards and security personnel are to be obeyed by all attendees. In the event a visitor is behaving in a way that could endanger others, we reserve the right to expel this person from the event without refund.
4.2 Upon loss of the entrance ticket there is no right no more to access the event location.
4.3 Weapons, weapon-like objects, objects resembling a weapon or pyrotechnic objects (such as fireworks) are strictly prohibited. This also include costume parts. Anyone caught with prohibited objects will have to surrender the object and especially refusal to do so will result in immediate expulsion from the convention and possible report to respective authorities.
4.4 Animals, glass objects (such as bottles), any kind of narcotics and drugs (of course except legally allowed amounts of pain killers for instance) and alcohol are not permitted! Anyone caught with prohibited objects will have to surrender the object and especially refusal to do so will result in immediate expulsion from the convention and possible report to respective authorities.
4.5 Con staff members, stewards and security personnel is entitled to conduct random checks during the event.
§5 Records
5.1 Basically, taking photographs is allowed. However, it can be prohibited in certain rooms or during certain times. These will be announced accordingly.
5.2 Audio visual or visual records (films) are allowed. However, it can be prohibited in certain rooms or during certain times. Failing to obey these restrictions and those stipulated under 5.1 can result in being expelled from the event. All media dates have to be erased instantly infront of a staff member. Furthermore, the storage media has to undergo a programm on location which shredders all media on the data medium in order to prevent later reconstruction.
5.3 Audio records are obliged to the same conditions as in 5.2
5.4 Usage of recorded material for economic or commercial reasons is only allowed when given the written approval by the organizer.
5.5 Upon registration you agree on the fact that there might be taken video, photo and/or sound material
of the visitor.
§6 Miscellaneous
6.1 Upon accepting the General Terms, the visitor relinquishes on his right to take legal steps -now or in future- against the validity of these General Terms.
6.2 In case one of the previous stated agreements are non-effective, it does not touch the effectivity of the whole General Terms. There has to be found another corresponding formulation. In case single conditions of this contract are non-effective or not feasible, the rest of the contract remains effective. Instead of the non-effective or non-feasible conditions, those who are effective and feasible regulation takes over with which the objective target can be achieved the closest in the way the contract parties meant it to be by the non-effective respectively non-feasible conditions. The previous stated conditions are accordingly valid in case the contract is proven to be incomplete.
Privacy Satetement for Social Plugins
Our website uses social plugins
(“plugins”) provided by the social network facebook.com, operated by
Facebook Inc., 1601 S. California Avenue, Palo Alto, CA 94304, USA
(“Facebook”). The plugins are identifiable by a Facebook logo (white
letter f on blue background or a thumb up icon) or the notice “Facebook
Social Plugin”. For a full list of all social Plugins please seehttp://developers.facebook.com/plugins.
When you visit a page of our website that contains a social plugin, your
browser establishes a direct connection to Facebook servers. Facebook
directly transfers the plugin content to your browser which embeds the
latter into the website, enabling Facebook to receive information about
your having accessed the respective page of our website. Thus we have no
influence on the data gathered by the plugin and inform you according
to our state of knowledge:
The embedded plugins provide Facebook with the information that you have
accessed the corresponding page of our website. If you are logged into
Facebook, your visit can be assigned to your Facebook account. If you
interact with the plugins, for example by clicking “Like”, or entering a
comment, the corresponding information is transmitted from your browser
directly to Facebook and stored by it. Even if you are not logged into
Facebook, there is possibility that the plugins transmits your
IP-address to Facebook.
For the information on the purpose and scope of data collection and
procession by Facebook, as well as your rights in this respect and
settings options for protecting your privacy please visit Facebook's
privacy policy:http://www.facebook.com/policy.php.
If you are a Facebook member and do not want Facebook to connect the
data concerning your visit to our website with your member data already
stored by Facebook, please log off Facebook before entering our website.
Further you can block Facebook social Plugins by using add-ons for your
browser, like the “Facebook Blocker“.
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